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Frequently Asked Questions

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Form 484 - Change to Company Details
Changes to Company Details is made simple with the Prime32 Changes Wizard. (Show me how)

  • Simply click on the Company for which changes are required.
  • Right-mouse click and select Changes wizard.
  • Click Next on the Changes welcome Screen.
  • Users can now select the required changes required.

The available selections are as follows:-

  • Entitlement to concessional fees
  • Registered Office Address
  • Principal Business Address
  • Ultimate Holding Company
  • Officeholder(s) – Appointment
  • Officeholder(s) – Resignations
  • Officeholder(s) - Change of Name
  • Officeholder(s) - Change of Address
  • Shareholder(s) - Change of Name/Address
  • Share Issue(s)
  • Share Cancellation(s)
  • Share Register change(s) and Transfer of Shares

Note- Multiple changes can be performed per Form 484.

Pime32 will then step through the change(s) selected.

Additonal Forms
Prime32 also provides additional ASIC forms including:

488 - Application to Vary Company Review date
485  - Statement in relation to Company Solvency
492  - Amendment to previously lodged document
362  - Appointment or Cessation of a Registered Agent
370  - Resignation of Officeholder
902  - Amendment to previously lodged document (Requisition response)
489  - Change of address or office hours of registered body
490  - Change of officeholders of registered body
205  - Notification of Resolution
6010 - Voluntary deregistration of a company
486 - Notification to nominate, change or cease a contact address
388 - Copy of financial statements and reports
106 - Notice to withdraw lodged document

Simply click on the Company for which changes are required.

Right-mouse click and select Forms Wizard.

Prime32 Annual Statement Monitor
Prime32 provides users with the means of monitoring Company Annual Statements via the Prime32 Monitor

The Prime32 Monitor is displayed each time a user logs into Prime32 and the current month's company statements list are displayed. Users can access any month's annual statement list by clicking on the month list.

The Prime32 monitor is also available from the Menu Tree. Prime32 monitors Annual Statements with the following status:

  1. a    Statement NOT Received
  2. a    Statement Received NOT Printed
  3. a    Statement Received and Printed
  4. a    Statement NOT Required

The Prime32 monitor also display a list of Birthday and Documents Due.

Prime32 v's ASIC Agents Status
Prime32 provides the facility to compare Companies known to the ASIC but not known to Prime32 and conversely Companies known to Prime32 but not known to the ASIC.

First you must complete the RA15 Steps.

Users can print this report and correct the discrepancies via a Form 361.

The Prime32 vs Agent Status Report is generated from an Agent Form RA15 - Agent Lodgement Status. Therefore, you must first lodge an RA15 form prior to generating the Prime32 vs Agent Status Report.

The steps are:

  1. From the Prime32 Main Menu select ELS.
  2. Click on Edge Data
  3. Click on RA62 Data Tab
  4. Prime32 will display a listing of RA62 Files currently available.
    Note: If the current file is not displayed you may need to Collect Edge Mail
  5. From the File list click the File form which the Comparison list is to be made.
  6. Click on Compare Data
Form 361 - Cessation as Agent
We recommend that users lodge a Form361 to cease acting as Agent for a Company.


This will ensure that Annual Statements are not received for Companies that you no longer act for.

The steps are:

  1. From the Main Menu select ELS
  2. Click on Agent form
  3. From the ELS Agent Form Details window click on Form 361 (default)
  4. Enter the Form Dates and Effective dates or accept the defaults.
  5. Select the form signatory. Click on the find button for a list of all available individuals.
    From the Company Selections window select the Companies.
  6. Click Ok
  7. Click Yes to “Add to Document Tracking” prompt
  8. Tag and transmit the form 361

    Note – No paper Form 361 is required to be maintained by the agent.
Joint Shareholdings
The steps are:

  1. From the Main Menu, select Core Files.
  2. From the File Menu, select Group Codes.
  3. Click on Add button  on the toolbar
  4. Enter Code and Description for Group (and representative where the individual currently exists).
  5. Click Save on the tolbar.
  6. Prime32 will now prompt you to Add Individuals to the group.
  7. Click Yes to Add Individuals
  8. Multi select all the individuals belonging to the group
  9. Click Select on the toolbar to complete selection
  10. Click Save on the toolbar.
  11. The Group Code is now available to be used as a share holder within Company File Maintenance | Share Movements.
RA61 - Request Review Data Report
The steps are:

  1. From the Main Menu select ELS.
  2. Click on Agent form.
  3. From the ELS Agent Form Details window click on RA61.
  4. Enter the Form Date or accept the default.
  5. Select the form signatory. Click on the find button for a list of all available individuals.
  6. Enter the date range (Defauklt is 01/01  to 31/12 for full year report)
  7. No print copy of RA61 is required
    Note: The Review Data File requested in the RA61 will require some time to be received from the ASIC. It is recommended that you collect EDGE mail within 10 minutes of lodgement of RA61. Any outstanding Files will also be automatically received in the next EDGE transmission.
Re-Print ASIC Changes Form 484
Prime32 provides users with an easy means of re-printing ASIC Changes Forms.

The steps are:

  1. From the main menu select Forms and Documents
  2. From the Documents Menu select ASIC Document Tracking
  3. The ASIC Document Tracking Window is displayed
  4. Select the Company and form required and click on the re-print button. 
User Logins
User logins may be used where different Security Levels are used for different users, or where there are multiple data directories.

The steps are:

  • From the Prime32 Main Menu, select System.
  • From the System Menu, select User Profiles.
  • Add, Edit or Delete Users from the Users Browse.
  • To Add a User, Click on Add.
  • Enter User ID, Name and Password.
  • Click on Security Tab. Enter Security for each user as required.
  • Enter Your Agent, ELS, and Modem Settings as required.
    Note: Default buttons are available.
  • Click OK.

 

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